Confidentiality Policy

 

Staff and Sub contractor Requirements

All information received by or available to IRCP Professional Development and Training staff, sub–contractors or committee members (in whatever format) received in conducting examination activities, or during other certification activities, or during any dealings with an organization  for any other reason shall be regarded as strictly confidential and shall not be divulged to any 3rd party (unless specified in ISO 17024:2012) without the express permission of the organization  or individual concerned. The requirement to keep confidential any information will also include any organization that has a legitimate right to examination or inspect IRCP Professional Development and Training

Where IRCP Professional Development and Training is required by law to release confidential information to a third party the client or individual concerned shall, unless regulated by law, be notified in advance of the information provided

However where the organization is seen to be operating contrary to legal requirements or has operating practices which pose a danger to staff, customers or the environment IRCP Professional Development and Training reserves the right to immediately report any such incident to the relevant authority. Any such reporting will only be undertaken with the permission of a Director.

Access to Records

All records will be retained in a secure manner, only accessible to authorised staff via either paper records or password controlled electronic records. Sub–contractors will be limited to accessing information produced by them in conducting an examination. Records will only be made available to organizations who can demonstrate a legitimate (and legal) right to view those records and specifically to Accreditation Bodies. E.g. DAC.

Confidentiality Declarations

All staff, Sub–Contractors, Director and Committee Members will be required to agree to IRCP confidentiality policy and sign a confidentiality agreement. Sub–contractors will also sign an agreement which also contains the responsibility to maintain confidentiality.